Arqueva› For businesses› Cafes
Cafe management software

Your cafe. Your regulars. Zero commission.

Fast POS, customer CRM, ingredient inventory and automated order notifications, for independent coffee shops, cafes, bakeries and juice bars.

Traditional POS systems charge monthly fees plus hardware costs and lock your customer data in their cloud. Arqueva costs $0 and your data stays yours.

Start free, no credit card
$0
Commission on orders
0%
Platform fee
5 min
Setup time
4
Notification channels

What makes Arqueva different

Five reasons owners switch and stay.

0% commission

Every plan is a flat monthly fee. Clients book directly with you, and nothing is taken off the top.

100% customizable

Your brand color, your custom domain, your own appointment statuses, forms and permissions. Nothing is locked into a template.

Smart automation

Unassigned bookings get routed to the right staff member automatically. Reminders, thank-yous and re-activation messages go out on their own.

Features other platforms lock away

Custom appointment statuses, a loyalty engine and client segments come with the product. You don’t pay extra for them.

Built to grow revenue

Real numbers on who your best clients are, what they spend, and who is about to stop coming. You don’t have to build the spreadsheet yourself.

What your clients get: Book. Enjoy. Repeat.

A booking page that feels like your brand, reminders that show up on time, and a reason to come back. None of it needs an account.

What your POS vendor takes from your cafe

You spend years building a loyal base of regulars. Then your POS vendor raises prices, locks you into proprietary hardware, and owns every transaction record you've ever made. Switch providers and you start from zero: no order history, no customer profiles and no idea what actually sells.

What independent cafe owners deal with every day

Here is what Arqueva does about each one.

From
POS vendor raises fees every year
↓
Flat pricing: no surprise fee increases
From
Running out of oat milk or coffee beans mid-morning rush
↓
Low-stock alert to your phone before you run out
From
No idea which drinks or dishes actually sell best
↓
Revenue dashboard showing bestsellers, peak hours and daily totals
From
Customer data locked in the POS vendor's system
↓
Full customer history in one place: export your client list any time, in CSV or Excel
From
Internet goes down, counter grinds to a halt
↓
Offline POS via PWA: takes orders with no internet, syncs when back online
From
Expensive proprietary POS hardware required
↓
Runs on any tablet, laptop or desktop you already own

Everything a cafe needs at the counter and behind it

Fast enough for rush hour, deep enough for the owner who wants real data.

⚡

Fast counter POS

Tap an item, choose size or variant, take payment. A full transaction in under 10 seconds. Cash, card, or transfer.

Works offline: internet outage won't stop your queue
📦

Ingredient inventory

Track coffee beans, milk, cups, syrups, pastries. Log deliveries and consumption. Get alerted before you run out.

Low-stock alert via Telegram, WhatsApp, Email or Viber
👤

Customer profiles

Every regular has a profile: favourite orders, total spend, visit frequency, birthday, notes from your staff.

Recognize your regulars by name as well as by face
📊

Sales analytics

Daily revenue, bestselling items, busiest hours, average order value. Know your cafe's numbers without a spreadsheet.

Zero commission on every sale
🌐

Online pre-ordering

A public page where customers order ahead or book a table. Linked from Instagram or Google. No third-party fees.

Name + phone only: no registration, no app needed
📱

Runs on any device

Install as a PWA on any tablet or phone from the browser. No dedicated POS hardware required.

Works on iPad, Android tablet, or any laptop you already have

How a busy cafe shift flows in Arqueva

From the morning rush to closing time, every part runs smoother.

01
Customer orders at the counter
Staff completes the sale in under 10 seconds. Customer profile created automatically on first visit.
02
Inventory updated instantly
Every sale deducts from ingredient stock. Arqueva tracks what you're burning through in real time.
03
Low-stock alert before you run out
When oat milk drops to your minimum, an alert goes straight to your phone. No surprises mid-rush.
04
Regulars come back on their own
Birthday messages, re-engagement nudges and loyalty perks go out automatically. No manual effort from your team.

Automated customer messages on every channel

The only cafe software with Email, Telegram, WhatsApp and Viber built in natively: no plugins, no paid add-ons.

Email
Telegram
WhatsApp
Viber
LINE Coming soon
SMS Coming soon
✅
Order confirmed
Sent immediately when a customer pre-orders online or when your team logs a booking manually
WhatsApp · Telegram · Email · Viber
⏰
Ready for pickup reminder
Notifies customers automatically when their pre-order is ready
WhatsApp · Telegram · Email · Viber
💌
Thank you message
Sent after a visit, inviting the customer back
WhatsApp · Telegram · Email · Viber
🔄
Win-back message
“We miss you”: sent automatically after 30 days without a visit from a regular
WhatsApp · Telegram · Email · Viber
🎂
Birthday message
A personal note on the customer's birthday
WhatsApp · Telegram · Email · Viber
📦
Low stock alert
Sent to the owner the moment any ingredient or product drops below your set minimum
To business owner via any channel

Why cafe owners choose Arqueva over traditional POS systems

How Arqueva compares to the POS software most cafes are currently paying for.

Feature
Arqueva
Marketplace platforms
Subscription SaaS
Booking commission
$0 always
10 to 30% per booking
$0 (subscription fee)
You own client data
✓ Always yours
✗ Lives in their platform
✗ Locked to vendor
Client registration required
✗ Name + phone only
✓ Account required
✓ Account required
WhatsApp + Telegram built-in
✓ All channels included
✗ / Paid add-on
✗ / Paid add-on
Coffee shops Independent cafes Bakeries Juice bars Dessert shops Brunch spots Tea rooms

Ready in minutes

No server, no IT, no setup call. Sign up and start taking bookings.

Cloud (arqueva.com)

No server needed. Your cafe's booking page is ready in 5 minutes. We handle updates, backups, and uptime.

14 days free
Try any paid plan free for 14 days.
No credit card required. Cancel anytime.
Your booking page: arqueva.com/book/coffee-bloom, or your own domain on Pro+
We handle updates: backups, uptime monitoring, new features automatically
Start free, no credit card

Cloud pricing

Free
$0
Free forever
1 staff · 100 customers
  • POS + CRM + Inventory
  • Email notifications
  • Online booking page
Starter
$19/mo
14-day free trial
3 staff · 1 000 customers
  • Telegram & WhatsApp notifications
  • Online booking page
Most popular
Pro
$39/mo
14-day free trial
15 staff · unlimited
  • Viber notifications
  • Analytics Soon
  • Custom domain
  • Loyalty program Soon
Agency
$79/mo
14-day free trial
Multiple locations
  • White-label
  • API access Soon
  • Priority support

See full pricing →

Frequently asked questions

What is the best free cafe management software?
Arqueva is an all-in-one cafe management software that includes a fast POS, customer CRM, ingredient inventory tracking, and automated notifications via Email, Telegram, WhatsApp and Viber. There is a free plan with no time limit, and paid plans start at $19/month.
Does Arqueva work offline at the cafe counter?
Yes. Arqueva installs as a PWA directly from the browser and works fully offline. Transactions completed without internet are saved locally and synced automatically when the connection is restored. No internet outage will stop your cafe from taking orders.
Can Arqueva replace a traditional cafe POS system?
Yes. Arqueva handles everything a traditional POS does (fast item selection, discounts, multiple payment methods, digital receipts) and adds a full customer CRM, inventory tracking, and automatic notifications that most POS systems charge extra for. It runs on any tablet or desktop without dedicated hardware.
How do low-stock alerts work for cafe ingredients?
Arqueva tracks every ingredient and supply in your cafe. When coffee beans, milk, cups or any other item drops below the minimum quantity you set, an alert is sent automatically to the cafe owner via Email, Telegram, WhatsApp or Viber.
Can customers pre-order or book a table without creating an account?
Yes. The public booking page only requires a name and phone number: no registration, no password, no app to download. Customers can place a pre-order or reserve a spot in seconds, directly from your Instagram bio or Google listing.
Does Arqueva work for coffee shops, bakeries and small restaurants?
Yes. Arqueva is built for any business that sells products and services at a counter or by appointment. It works for independent coffee shops, cafes, bakeries, juice bars, dessert shops, brunch spots, and any other food and beverage business that needs a fast POS and customer tracking.
How do I get started with Arqueva?
Sign up at arqueva.com, no credit card required. Your booking page is ready in minutes and the full cafe management system is ready to use.
What happens to my customer data if I cancel?
You can export all customer data and order history at any time. Your regulars database belongs to you.

Start managing your cafe for free

Cloud setup takes 5 minutes, no server to manage. No monthly POS fees.

Start free in the cloud